How to Write a Formal Certificate Letter for Employee

In a business field, you may face the situation where you need to write a certificate letter for a colleague or employee. Or, you may need to provide it to tell others about yourself. Basically, a certification letter is used to tell whether a person has completed certain task or even has qualified to do something because of the previous work experiences and history. Then, how to make a formal certificate letter? You are going to be master on it soon. Enjoy reading!

What is Certificate Letter?

Before going deeper to Certificate Letter Template and sample, you should know what it is. And yes, Certificate Letter is a letter written to verify information. It is commonly used to mention and verify whether someone has completed a task, be responsible, or eligible to maintain a project. In professional way, certificate letter is used to confirm:

  • Length of employment, job title, salary, job description as well as the place of employment
  • The stake or investment in ownership for a business entity.
  • Business and personal details for visa application for the foreign countries
  • Credit details and financial status
  • Place of residence
  • The people’s educational background
  • The length of you known a person as the nature of your relationship (It is used as a background check)

How is the Accuracy in Certificate Letter?

Based on the nature of certificate letter, it is vital to prove the complete, truthful and complete information. Like its purposes, the sentences on the letter must be simple, informative and factually correct. Sure, the author needs to provide all valuable information such as date, name, and numbers. It should not be exaggerate or even contains the flowery languages. Otherwise, the sentence must be plain and cover the message clearly.

How do I Write a Certificate Letter?

Basically, a certification letter uses the formal tone so the author should follow the proper letter-writing etiquette. If you forget how to make it, here the following steps you can follow:

  • Step 1# Prepare the Device

First of all, you may need to prepare the device before starting the letter. Yes, you are free to use either handwriting letter or the electronic document. Both of them have the same rules as it depends on your preference and somehow the parties policies. If you use a handwriting letter, you should prepare the writing tool with a business paper.

Meanwhile, for the electronic document, you can switch on your computer, laptop, tablet or Smartphone. Simply, you can immediately run the Microsoft Word and start writing. When you do the second option, you have to use the basic font that is Times New Roman with 12 size, single space between word and double space between paragraph, and left justify format.

  • Step 2# Make the Heading

The first thing to do in writing a formal letter is about providing a header. Yes, it is the sender’s personal information that is placed at the top side of the letter. You can write your full name, building address, email and active phone number. Just be sure that you write it correctly. If you come as a company or organization, you probably have your own letterhead. Just use it instead.

  • Step 3# Mention the Date

For the next, it is about the date, month and year when you write a letter. It must be clear as it may impact on how fresh your delivered information is. For the date format, you can use 13 November 2020 or November 13, 2020.

  • Step 4# Write the Recipient’s Details

For your information, the important thing in sending a letter is about to show that it is sent personally to her or him. It will give more impact therefore the recipients will be interested to reply your letter. In this case, you need to do a little research and find out the information about the recipient’s name; her/his company including her/his position including the contact details.

  • Step 5# Put Salutation

Before starting the body of confirmation letter, it is important to pay attention with the salutation. Before it is a type of business letter, you only can use Dear Mr/Mrs followed with her or his name.

  • Step 6# Complete the Body of Letter

It is one of the crucial parts of this work. Yes, you can start writing and deliver your confirmation on it. Simply, you can start it with the reason why you write this certificate letter and give the feedback on previous work. You can add some information likewise length of work, kinds of job, finished projects and many more. Just make simple within maximum two paragraphs.

  • Step 7# Close the Letter

For the rest, you can close the letter with the closing salutation. You can use Respectfully or Sincerely. Then, you can close it with your complete Name and Signature.

Well, it is all about certificate letter in general. We hope that our certificate template is helpful for any purposes you have. Don’t forget to subscribe our channel, watch and comments our video instead. Thanks for reading and have a good day!

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