Decline Letter For Job Application. Address the person by the full name in an email rejection letter; State your decision politely and assertively, giving reasons for it.
Close the letter with a brief note of thanks, a respectful salutation, and an email signature. If you are rejecting a job application, for instance, give a genuine reason for it and encourage the recipient to apply for other positions. [their name], we were lucky to get some strong proposals in on this and we deeply appreciate all the info from your side — and for your patience.